Styles Of Business Letter

Let me introduce what's is Styles Of Business Letter, in last post i've explained meaning of Business Letter. And meaning of style was like kind, variety, sort, manner, type, and etc was something heard like that. Talk about it, let us flash back about basic business format letter. see image below this.

there are 7 styles of business letter, it was :

1. Fully-Indented Style

This letter has used the fully indented style. The recipient’s name and address and the paragraphs of the body of the letter are indented five spaces. In few cases more spaces are used. The typists will decide the space level. The subject of the letter is types just 2 lines below the salutations at the center. The difference between 2 paragraphs will be 2 lines. The complimentary closing is typed at the center 2 lines just below the body of the letter. The signature is written five line-spaces below the complimentary closing. Although this style looks beautiful, this style is not widely used these days. Because typing a letter in this style requires many keyboard strokes, this style is avoided.

2. Semi-Indented Style

This style is quite different from the fully-indented style. In this style, the recipient’s address is not indented. The recipient’s address is typed flushed on the left-hand side of the letter. The signature is also not indented. This style is also not used widely these days. Since the companies want to get their letters types in very short time, they started using computer generated methods. As fully-indented style, this style also takes more time to type the letters. So, the typists themselves started to avoid these styles.

3. Hanging-Indented Style

This very useful style places the first words of each paragraph prominently on the page. It is useful for letters that deal with a variety of different topics. However, for normal business communications, this style is very rarely used. The first line of the paragraph begins at the left-hand margin. And the other lines of the same paragraph are indented three to four spaces. This is the reversal of semi-indented style discussed in other page.

4. Fully-Blocked Style

This style is widely used across the globe. This style does not use any indent at all. Every single line is typed from the left-hand side. Since this style demands less number of keystrokes, this style increases the speed of the typist. Even for computer typing, this style is more convenient. Note that this style does not use comma after every line in the address. This is also reducing the number keystrokes required. But the proper punctuations are added properly.

5. Modified Block Style

This style is similar to the fully-blocked style. It differs in the positioning of few items. The date is typed on the right-hand side of the page rather than the left-hand side of the page as followed in the fully-blocked style. The subject of the letter and the signature and the name and the designation of the sender are centered. These modifications give the letter a balanced appearance. However this is not the only way to modify the fully blocked style. You may want to place other items in different places.

6. Simplified Style

This is another modification of the fully-blocked style. This style is used when you write a letter and you do not know the name and title of the person to whom you are writing the letter. The salutation and the complimentary closing are used in this style. The subject is mentioned din capital fonts and that subject need not be underlined. Today around all the business houses, this style is widely used when the writer of the letters does not want to give importance to formality. Since the formality is not adopted here, this style goes to the heart of the addressee. This style give more importance only to the core matter of the letter.

7. Memorandum

The memorandum (or memo) is primarily used as an inter-office letter. That means memorandum is used to send letters from one person to another who are working in the same company. This adopts, sometimes, business letter style. At the top left-side of the memo, the sender’s name, the recipient’s name, the date and the subject matter are mentioned.